Как сфокусировать сотрудников на важных задачах за 5 минут на весь день

Брифинг — это ежедневная встреча команды. Он нужен, чтобы разделять работу и планирование.

Брифинг должен проходить каждый рабочий день точно в одно и то же время утром до 10:00, иначе сотрудники не будут видеть в нём пользу.

Брифинг должен длиться не более 10 минут иначе он превратится в очередную рутину.

На брифинге сотрудники должны ответить всей команде и руководителю на три вопроса:

  1. Сделал: …что сделал за рабочий день.
  2. Планирую: …что планирую сделать за новый день.
  3. Мешает: …что мешает мне делать задачи из недельного рывка, где “буксую”? В блоке «Мешает» нельзя использовать слова: “Мне не хватает времени”. Нехватка времени — это следствие неправильных приоритетов, переоценки своих сил на планировании, не продуктивной работы. Важно честно отвечать себе, что на самом деле мешает выполнять задачи. 

Во время брифинга очень важно вспомнить цель недели и ответить себе, удаётся ли её достигнуть текущими темпами. При записи планируемых на день задач важно опираться на список задач недели.

Что делать, чтобы брифинг не растянулся?

Завершением своего рабочего дня должна стать отправка трёх ответов в чат команды — обязательно ответы должны быть в электронном виде в общем чате команды.

Все ответы и приветствие нужно давать в одном сообщении, но разделять их пустой строкой, чтобы ответы не смешивались.

Если во время брифинга всплывают новые вопросы, их нужно немедленно вынести на отдельное обсуждение, для этого важно:

  1. Остановить дискуссию.
  2. Выбрать конкретное время для проведения встречи и необходимых участников.

Давать обратную связь и задавать уточняющие вопросы по ответам участника можно только после окончания выступления.

Как правильно формулировать задачи?

  • Задача всегда начинается с глагола. Подготовка, анализ, составление, подписание — это не глаголы.
  • Избегаем коммуникативных глаголов (позвонить, встретиться, поговорить, обсудить и тд). Заменяем их конкретным результатом, которого мы ждем от звонков/встреч/обсуждений.
  • В задаче используем не менее 5 слов без учёта предлогов. При этом нельзя описывать задачи слишком подробно, чтобы это не превращалось в рутину и не занимало много времени.

 

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